For business owners who need systems, delegation, and operational efficiency
The VA + AI Ops Engine
If You’re Still Managing Every Task, Tool & Team Member?
You Don’t Have a Business, You Have a Job.
We systemise your business, automate the busywork, and plug in a proactive VA, so you can stop being the bottleneck.
People we have worked with
The VA + AI Ops Engine
The operations upgrade your business has been waiting for.
The VA + AI Ops Engine is your complete backend transformation, combining expert virtual assistants, AI-powered automations, and systemised workflows to take the weight off your shoulders for good.
Together, we deep-dive into what’s working, what’s breaking, and what’s eating your time. Then we build smart systems, automate the manual, and match you with a high-performing VA who actually gets things done.
You’ll walk away with more clarity, more headspace, and a business that runs smoother, faster, and far less dependently on you.
For founders who are finally ready to stop...
➤ Wearing every hat and still feeling like they’re dropping the ball
➤ Being the only one who knows how everything works (and secretly resents it)
➤ Saying “I’ll just do it myself”, and regretting it every time
➤ Duct-taping tools, tasks, and team members with zero real systems
➤ Losing growth opportunities because they’re stuck in client admin hell
➤ Holding back hires, launches, and ideas because the backend isn’t ready
➤ Logging into project management tools on vacation, “just to check one thing”
➤ Saying “I’ll take time off next month” for the third
And finally ready to start...
➤ Building systems that work when you’re offline (not just when you’re watching)
➤ Letting go of control without losing quality
➤ Automating the repetitive stuff, so your team (and you) can operate smarter
➤ Building a support system that runs without constant hand-holding
➤ Taking real time off without a Slack notification triggering a panic response
➤ Leading your business like a CEO, not managing it like a task monkey
Testimonial
Real Results from Real People
VA & AI Ops Engine Clients - Brisbane, Australia
Doing It All Isn’t a Flex, It’s What’s Keeping You Stuck.
The Real Benefits of Systemised Delegation + AI Support
SAVE TIME
Your VA handles the admin.
AI handles the repeatable.
You focus on what actually moves the needle.
SAVE MONEY
Why pay premium wages for low-value tasks? With automation and trained VA support, you cut overhead and boost efficiency.
SCALE SMARTER
With better systems and less manual work, your capacity expands, without you working longer hours or hiring a full-time team.
Speed Up Growth
We streamline the backend and automate the bottlenecks, so you can fast-track offers, launches, and scale, without burning out.
Work Smarter With AI
We build smart automations into your workflow so your business runs smoother, faster, and with less human error (and input).
Get Your Head Back
With your systems sorted, tasks delegated, and time freed, you finally get your headspace back to lead like a CEO.
Let's Chat About Your Systems
This Is for You If You're Finally Ready to…
Stop being the default admin, ops manager, and problem-solver in your business
Get the chaos out of your head and into smart, scalable systems
Let go of tasks without letting go of quality
Use AI automations to save time without adding more tech overwhelm
Hand off day-to-day execution to a VA who actually gets it
Focus on what actually drives growth, not just what keeps the wheels turning
But it's not for you if...
❌ You want a quick fix or a one-off VA to "just figure it out"
❌ You're not ready to document or delegate how things work
❌ You're still trying to do it all yourself (and not ready to change that)
❌ You’d rather patch the problem than solve it properly
This isn’t just support.
It’s a full reset for how your business runs.
What’s Included in The VA + AI Ops Engine
our approach
Deep-Dive Strategy Session
Let’s unpack what’s really going on behind the scenes. We get clear on what’s working, what’s not, and what’s stealing your time, and build a plan to fix it from the inside out.
Custom Systems & Automation Setup
From SOPs to automations, we design and implement a backend that runs without you micromanaging it. Think: clear workflows, smarter tools, and fewer manual tasks.
High-Performance VA Placement
You’ll be matched with a trained, vetted VA who understands systems, communicates proactively, and actually gets things done. No hand-holding required.
Done-With-You Delegation Framework
We don’t just set it and forget it, we walk alongside you, helping you delegate effectively, adjust your mindset, and stop being the bottleneck in your business.
Long-Term Support & Optimisation
Once your systems are humming, we stick around to make sure they evolve with your business. Your operations won’t just work, they’ll scale with you.
Let's Chat About Your Systems
Why The VA + AI Ops Engine Works
🤝 Tailored to Your Business
No cookie-cutter checklists here. We deep-dive into your actual systems, workflows, and habits, then build the backend you need to scale sustainably.
📈 Built for Real Results
We don’t just give you a VA, we build the system around them. The result? Better execution, smarter automation, and a business that runs without burning you out.
🧠 Run by Experts, Not Just Assistants
Led by operational strategists, not just admin support. We guide you through every decision, every delegation, and every system tweak, so it all actually sticks.
😌 Finally Take Time Off
With structured systems and a VA who gets it, you can unplug without panic. Real support means real rest.
Let's Chat About Your Systems
Hey Mate,
Just wanted to say a big thank you and how stoked I am with everything you've been doing so far! I cannot express the gratitude I get when I see things happening in the back ground without me specifically driving it! You're the best!
Huw Darnell
Directors, Huw Darnell
Why It Works
Because we don’t just look at hiring, we fix the broken systems that make delegation feel hard.
Stop being the bottleneck and finally have a support teams that stick.
testimonials
Here's What Our Client Are Saying
“I save 15+ hours weekly, my operations run smoothly, and I focus on growth. If delegation’s been a struggle, CCCA is the solution. Best decision for my business!”
Andrew
Owner
The Gutter Guard Guru's
Still Got Doubts? Totally Fair.
Because if you’re serious about building a scalable business
that doesn’t rely on you 24/7, it’s smart to ask questions, and we’re here for it.
Let’s clear up a few common concerns....
“I’ve hired help before, and it ended up being more work.”
Totally fair. If you’ve tried working with a VA and it flopped, you’re not alone, this is one of the most common things we hear.
But here's the truth: delegation fails without systems.
You hired a VA, but without structure or clear systems, it felt like more work to manage them than just do it yourself.
That’s exactly why we’re different. We don’t start with a VA, we start by building the backend they can succeed in. Then we match you with a trained VA and layer in AI automation to remove the low-value tasks altogether.
We don’t just plug in a VA, we build the operational engine first. And we go a step further by automating whatever we can using AI, so you’re not handing off busywork, you’re eliminating it.
“I’m not comfortable handing over sensitive stuff.”
Same. That’s why we build trust into the process.
Our VAs are handpicked, vetted, and trained in secure systems, with NDAs and protocols baked in.
And with smart automations doing some of the heavy lifting, there's often less need to share sensitive info than you think.
“I don’t really understand how AI fits in...”
No problem, you don’t need to. That’s our job.
We find the repetitive, time-sucking tasks in your business and replace them with smart automations where it makes sense.
Think client onboarding, scheduling, reporting, email flows, done faster, with fewer errors, and without needing human input every time.
“I don’t have time to set this up.”
You’re not the first business owner to feel this way. Most of our clients came in thinking, “I can’t even delegate right now, I’m too deep in it.”
Here’s the good news: You don’t have to do it alone. We lead the setup. We get in, unpack the chaos, build the systems, and set up automations so things start running without constant input from you.
You stay in control, we take care of the setup.
Still unsure? That’s normal. Let’s talk.
There’s no pitch, just perspective.
We’ll look at what’s eating your time, what’s broken in your backend, and what a future with systems, automation, and real support could look like.
How It Works
The VA + AI Ops Engine
Phase 1
System Build & Strategic Buy-Back
We start by unpacking the chaos and rebuilding your operations to run without you.
Map your day-to-day tasks, workflows, and bottlenecks
Design streamlined SOPs and automations (yes, we set them up for you)
Create a complete delegation system with task tracking & accountability
Prep your business for handover to a high-performing VA
Phase 2
VA Integration & Execution
You’re matched with a trained, systems-ready VA, and we make sure it works.
Place a vetted VA trained in structured delegation + proactive support
Implement the systems we designed together, real results, not micromanagement
Ongoing oversight + support so your operations stay smooth as you grow
Adjust and optimise automations as your business evolves
THE OUTCOME
You're back in the drivers seat
Once your VA and automations are in motion, here’s what shifts:
Clean systems that scale with you
10+ hours a week back in your calendar
A backend that runs without babysitting
The clarity, energy, and capacity to grow like a true CEO
FAQS
What exactly is The VA + AI Ops Engine?
It’s a two-phase done-with-you service that helps overwhelmed business owners streamline operations, implement automations, and build a systemised support team. We combine custom-built SOPs, smart AI tools, and a trained virtual assistant so your business can run without relying solely on you.
How is this different from other VA agencies?
Most agencies give you a VA and leave you to figure out the rest. We build the system first. We audit your business, design SOPs, implement automations, and then match you with a VA who fits the system. You’re not just hiring help, you’re installing a scalable backend.
How does AI fit into this?
We leverage AI to eliminate repetitive admin tasks, like scheduling, email sorting, client onboarding, and reporting. You won’t need to “learn AI”, we set it up and manage it for you, so your business runs smoother and faster with less manual input.
Do I need to know what to delegate first?
Nope. That’s our job. We’ll unpack what’s on your plate, identify what can be automated or handed off, and build the system around that. You’ll get clarity on what you should be doing, and what you definitely shouldn’t.
Can I use my own VA, or do I have to hire one through you?
To ensure the highest level of efficiency and success, all VAs in our program are trained, vetted, and onboarded through our development program before they work with any client.
One of the biggest frustrations business owners face when hiring overseas virtual assistants is miscommunication, lack of accountability, and inconsistent results. We solve this by putting our VAs through an intensive onboarding program, where they receive the tools, support, and resources needed to seamlessly integrate into your business and execute tasks with precision.
This means that when you start working with one of our VAs, they already understand structured delegation, SOP-driven workflows, and high-performance execution, eliminating the common headaches of trial and error with outsourcing.
How much time will this take me to set up?
We respect your time. You’ll be involved in key strategy calls and approvals, but we handle the heavy lifting. Most clients spend just a few focused hours in Phase 1, and start getting time back almost immediately.
What kind of tasks can the VA take over?
Anything repeatable: calendar + inbox management, lead follow-ups, reporting, content repurposing, onboarding, CRM updates, systems management, and more. If it’s manual and draining, we’ll either automate or delegate it.
How much does it cost, and is there a contract?
We offer flat-rate pricing with transparent costs, no surprises or hidden fees.
All contracts are customised based on what your business actually needs. We consider factors like the complexity of your operations, how much system setup is required, and the level of ongoing VA support you're looking for. During your Discovery Call, we’ll map out the right structure and time frame to make sure it’s a perfect fit,no cookie-cutter timelines here.
Our pricing is structured to be far more affordable than hiring a full-time operations manager, while delivering a higher level of efficiency and results.
Do I need to hire a full-time VA, or can I start with part-time support?
We believe in scaling strategically. You can start with part-time VA support and increase hours as your business grows. Our system is designed to be flexible so you only pay for the support you actually need.
Will I have the same VA, or do you rotate assistants?
You will have a dedicated VA who learns your business inside and out. However, we also provide backup support and additional staff if needed to ensure continuity and prevent disruptions.
What if my VA doesn’t work out?
No stress. If your VA ever needs to be replaced, we handle the rehire, retraining, and handover for you, with minimal disruption.
How do I get started?
Simple! Book a free consultation, and we’ll assess your needs, discuss how our system works, and build a tailored plan for your business.🚀
From there, we take care of the heavy lifting—so you can start seeing results fast, without the usual headaches of hiring and delegation.
Still Have Questions?
Ready to Finally Get Support That Works?
Let’s systemise your business, automate the busywork, and plug in a proactive VA, so you can stop being the bottleneck.
ABOUT
Claire Curle Consulting Agency is an Australia-wide operations consultancy helping fast-growing businesses get their sh*t together behind the scenes. We build systems that scale, mentor the brains behind the chaos, and turn overwhelm into outcomes. Whether it’s wrangling your VA team, up-skilling your Ops Manager, or designing SOPs people actually follow, we’re the behind-the-scenes partner every business wishes they had earlier.
©2025 Claire Curle Consulting Agency